Coupa e-Procurement Features & Pricing

Shopping Cart-Based Requisitioning

Coupa simplifies the requisitioning process with a user experience found only in popular consumer websites. Employees use an intuitive, shopping cart-based Web interface to select items from a local catalog, request non-catalog goods and services through Web forms, or punch out to directly shop on supplier websites like VWR, Grainger, Office Depot, and Dell.

• Web-shopping interface with drag-and-drop requisitioning
• Support for catalog or inventory items
• Support for buying services with Web Forms
• Support for one-time or non-catalog items
• Punch-out to supplier websites like Dell, VWR, Grainger, and Office Depot
• Order straight from email

• Approvals via email, Blackberry or iPhone
• Audit-worthy logs of requisition history
• User-initiated new supplier requests
• User-driven content tagging
• Tag clouds for favorites lists
• Online forum for requester questions
• Context-sensitive “How to Buy” policies

Purchase Order Management

Coupa enables purchase order automation, saving administrative time and resources. Use Coupa to automatically generate purchase orders and issue them to suppliers via email or XML, putting an end to endless manual faxing. Use the extra time to track spending more closely using our dynamic reports.

• Auto-generate POs from requisitions
• Deliver POs via email or XML
• Make changes to issued POs and track revisions
• Indicate payment via P-cards

• Multi-currency support
• Automated budget checking and reporting
• Dynamic reporting

Receiving

With Coupa, you can efficiently run central receiving locations or allow individual employees to record receipts themselves. Whether it’s items that require inspection, high-value assets, other goods or even fixed-price services, Coupa makes it easy to record receipts fast.

• Dedicated receiving for receiving agents
• Desktop receiving for requesters
• Record receipt of goods and services
• Record partial shipments
• Over-receiving

• Goods inspection
• Delivery to inventory or non-inventory locations
• Return to vendor
• Asset tagging
• Record serial numbers and bar-codes

Inventory Management

Manage inventory centrally or from multiple locations, set re-order points, and create alerts to ensure you never run out of stock. With Coupa, you avoid rush charges, optimize order size to capture discounts, and of course, have fewer stock outs.

• Support for multiple inventory locations or warehouses
• 3d (x,y,z) locator support
• Re-order point alerts
• Inventory balance reporting

• Delivery, transfer, and consumption transactions
• Manual adjustments
• Support for return to vendor transactions
• Asset tracking

Invoicing

Coupa eliminates the mounds of paper and inefficiency so common in managing paper invoices from suppliers. Flip POs into invoices automatically, reducing typing and eliminating mistakes. Apply quantity and dollar-based approval tolerances, and kick out suspicious invoices to an approval desk for thorough review.

• PO and non-PO invoices
• 2- and 3-way matching
• Automated PO flip
• Shipping, handling, and tax support

• Configurable tolerance rules
• Invoice approval desk
• Attach invoice scanned image

RFQs and Quotes

Use Coupa to create elaborate RFQ packages complete with custom questionnaires. Email RFQs to suppliers, track supplier responses, compare competitive quotations, and award business.

• Create RFQs for price checks and contract negotiations
• Invite prospective suppliers with bare minimum data entry
• Include completely customizable questionnaires
• Send RFQ packages via email

• Track and compare supplier responses
• Convert awarded quotes into orders with a single click
• Create RFQs from requisitions without re-keying
• Transfer awarded quotes automatically to originating request

Integration Platform

Automate the movement of data in and out of Coupa e-Procurement with our Integration Platform. You can script data uploads and transaction downloads using XML. Achieve seamless integration with your accounting system. The Coupa Integration Platform is secure, easy to use, and flexible.

• Open API platform for systems integration
• XML input/output accessible via HTTP
• Import or export data using CSV files

• Load suppliers, users, items and other reference data
• Export requisitions, POs, receipts, and invoices
• Achieve seamless integration with accounting

Quick Start

Make sure you are up and running quickly with our very popular personalized go-live service. We help you configure approvals, load users and suppliers, and specify your accounting structure. With Quick Start, you can ensure Coupa is live in your organization in as little as a week.

• Dedicated solution expert
• Assistance setting up all major system components
• Solution “live” in as little as a week