Budgeting

Be Informed, Before You Place The Order

You’ve setup budgets to track your spend, but you need control points to avoid unauthorized overspend. With Coupa, the requester and all approvers get properly warned that the budget limit will be exceeded and can take appropriate measure. Don’t wait until it’s too late and you are in the red.

With Coupa, you'll know when a requisition threatens to exceed your budget for the period.

 

 

When budget owners log into Coupa, they immediately see their current budgets, and the amount they have remaining against that amount.

 

 

Budget Owners See A Snapshot On Their Dashboard

Too often, budget owners have to wait for weekly or monthly reports to see the amount of money they have left. With Coupa, you have real-time view of your budget and amount remaining right from your dashboard homepage. Drill into the budget and you get an up-to-date list of all transactions that impacted your budget. Even set an alert to be notified when your budget is almost empty.

With Coupa, it's easy to see all the transactional details that impact a specific budget.

 

And it's easy to report across budgets, and across time periods as well.

 

 

Immediately Know Budget Impact

Stop guesstimating and stay within budget. Know exactly the impact of your spend before the requisition is submitted, and before you approve it. Users will see, both at checkout and during approval steps, exactly how much budget will be remaining upon final approval of a requisition.

Budget Owner Approvals

Keep budget owners in the loop. Coupa’s new Budget Owner Approvals functionality ensures that budget owners are brought into the approval process for any line items that are charged against their budget.

Real-Time Alerts Prevent Overspending

The only surefire way to save is to not over spend. And the only way to not overspend is to tighten spend controls when leading indicators suggest you should. Coupa’s budget and spend alerts enable you to monitor spending as it happens, so that you can make adjustment before spending exceeds the targets you set. With Coupa, you can define rules to alert you when total spend exceeds a certain amount, or when a defined percentage of a specific budget is consumed. Through theses alerts you will be able to easily drill into detailed budget reports or access the executive dashboards to determine where you need to make adjustments to stay on track.

Set up alerts to notify you when spend and budget levels reach specific levels.

 

 

Receive budget and spend alerts right in your mailbox and take action with one click.

Eliminate Confusion – Budgets Auto-Adjust To Downstream Events

You’ve started with the order, but now you’ve had price changes, additions, delays and more. Later the invoice comes in with its details. All the events, including closing the purchase order, get validated against the budget to do automatic adjustments. Your budget remaining always reflects the actual, not some estimate.

Create and update your budgets by uploading an Excel file with all your budget lines down the leftmost column and your budget periods across the top row.

 

 

Budget Rollup Reports

With Coupa, budget reports roll up in the hierarchy you define, and can be drilled into for the full detail of every purchase or transaction credited to each and every budget. That means a full audit trail of who submitted the requisition, who approved it, and when the order was placed – all accessed from the budgets you are managing against.

Roll-Up reporting allowed you to see the nested structure of budgets and dive deep into the details.