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Procure To Pay - Key Features
Requisitions
Requisitions just got easier. No matter who enters a requisition Coupa does it all, You can order from supplier catalogs, punch-out sites or simple free-form requests. Then Coupa takes over and creates customizable web forms to gather structured requests for services, automatically converting approved requisitions to as many PO’s as you need, checks for problems and flags anything that needs review before it goes out.
Purchase Orders
Automation takes care of the small stuff, even POs. Coupa tracks every edit, making audits easier and gives buyers the final say before orders are sent to suppliers. Our patented solution ensures you get the best deal every time:
- Completely configurable templates – just drag & drop
- Send POs by any method - email, fax and cXML , EDI
- iRequest takes purchasing and bargain hunting to the next level by letting users requisition any item from any supplier, and put it through the normal purchasing process for approval.
- iBuy lets buyers place and manage their purchases from virtually any ecommerce site.
Invoicing
Automation strikes again with Invoicing. Scan your paper invoices and store them in the system. Your suppliers can submit electronic invoices by flipping POs into invoices, using cXML or EDI integration.
- Process all invoices – PO or non-PO
- 2 -3 way invoice matching churns through the numbers to see if an invoice can be immediately approved or put on hold.
- You set your own internal approval rules easily and simply approve or reject invoices directly from your email inbox.
- One-click Excel download functionality exports all the data you need for additional insight.
Flexible Approval Management
Approval management shouldn’t become a headache or a technical project. With Coupa, approval rules change automatically as your business changes.
- Automated hierarchy changes by interfacing with HR systems
- Multi-level, delegated, condition based approval rules
- Graphical display of all your approval rules
- Approve or reject via email, Blackberry, iPhone or online
RFQs and Quotes
Don’t miss out on the best deals. Turn any requisition into an RFQ with a click, then sit back and watch the bids come in. An easier bidding process means you get more bids and find the best deals - especially when you tweet your RFQs to Coupa’s RFQ stream, and broadcast them around the world!
Contract Management
Coupa Contracts stores all of your contracts centrally along with the related SOWs, and tracks your minimum and maximum commitments. Set up custom alerts and get automatic notification to be sure you never forget an important contract management task again - whether you’ve got hundreds, or even thousands of different suppliers.
Budgeting
Don’t wait until you are in the red. Get up-to-date lists of all transactions that impact your budget in your dashboard homepage, plus alerts let you know when your reaching your budget. Now there’s a surefire way to avoid overspending!
Receiving and Inventory
Coupa makes tracking inventory a snap by giving you three ways to create receipts:
- End-user receiving (desktop receiving) – where the user views his/her requisition and indicates how much has been received
- Quick Receiving by central receivers (e.g., your warehouse people) – the receiver indicates quantity received across multiple order lines
- Detailed Receiving by central receivers – the receiver can put additional attributes on a single receipt and/or put the item into inventory
No matter what size your organization, you can track all of your assets, know where they are and source all the associated information in one place.
Dashboard Reporting
Companies today must be nimble, flexible and able to adjust spending quickly. But to do so, decision makers must be able to take action and put savings controls in place before spend actually happens. Coupa’s Executive Dashboards allow executives to monitor and measure purchasing performance. With real-time graphical views, Coupa’s Executive Dashboards provide critical insights to spending management peformance, supplier performance, liquidity and more.
Supplier Network
A supplier network isn’t a new idea. Buyers and suppliers share information electronically to reduce phone calls and faxes. To date these networks have centered on Fortune 500 buyers and suppliers. Everyone else has been left out in the cold, conducting business with a fax machine, through snail mail, or through custom developed connections between a single business buyer and a single supplier that are ridiculously expensive to maintain. And every supplier has access to the Coupa network at no cost. Suppliers shouldn't be taxed to do business with you.