Requisitions

Requisitions shouldn't be a challenge

With Coupa it’s as simple for users to make a requisition as placing an order on Amazon. They can even enter requisitions on behalf of other users without affecting reporting. The more your employees use Coupa the greater your control is over your spending.

Your employees can add items to their cart from your suppliers’ catalogs, directly from punchout sites, using a free-form request or form template, or with one click from any website. When their cart is ready its just one screen to checkout. From shopping cart to checkout, Coupa streamlines the process, intelligently defaulting to your billing account and accessing the built-in address book to help users find the right shipping address.

With Coupa, catalog shopping will be second nature to your users. It's as easy as buying from Amazon.

Let Coupa keep track of the structured data that is sometimes required to create a request.

Requisition Any Item From Any Website

Don’t let a great savings opportunity pass you by simply because it’s not from an existing supplier or in a current catalog. With Coupa, you can now take advantage of the entire online universe to find the best deals and bargains and manage those purchases through Coupa.

Coupa iRequest makes it easy for requesters to add an item from any website into the shopping cart. Using a simple bookmarklet– similar to having Digg or Delicious on your toolbar – a requestor is able to import the item’s description, supplier and even an image with one click. Once the item is added to the shopping cart, the requestor completes their transaction as they would any other requisition. With iRequest, every purchase is passed through the appropriate approval channels, matched to the right budget and included in spend reports.

Use Coupa iRequest to easily create a requisition for any item - regardless of the supplier.

Items requisitioned using iRequest are added to the shopping cart and managed through your standard approval and procure-to-pay process.

It’s Never Been Easier to Find the Best Deals

Coupa’s one-click comparison-shopping makes finding the best deal a part of the everyday requisition process. As new goods and services are added to the shopping cart, requestors are able to easily collect comparison-shopping information from a variety of sources including Google, Amazon, NexTag.com, Shopping.com and any other service you configure for your organization. And if a better deal is found, requestors can easily replace the item in the cart using Coupa’s iRequest – regardless of the supplier and their relationship with the company. This ensures that you are getting the best deals possible before the purchase request is made.

With Coupa, requesters have one-click access to search and compare prices for particular items.

Find the best deals by easily comparing item prices and reviews across multiple online suppliers.

Share More and Spend Smarter

Besides making comparison-shopping services accessible from directly within the requisition, Coupa includes several other enhancements to the requisition process. Company buying policies automatically appear in the requisition when added items contain keywords that match the buying policy. Now employees will know if they are in compliance with company guidelines before they submit the requisition.

Your employees are a great source for information. With Coupa, employees can review and tag items as well as rate suppliers, sharing knowledge that leads to smart, money saving purchasing decisions.

Automatically solicit timely supplier feedback from requesters.

Access supplier reviews during the requisition process to ensure that the supplier and item will meet your needs.

It’s the Supplier’s Catalog, Let Them Take Care of it

The Coupa Supplier Network lets suppliers manage their own catalogs. Instead of spending  time making sure you have the current pricing and availability information, the supplier can easily upload it, while you still maintain control over the catalog. The supplier can set start and end dates, and you can compare their current and new pricing to decide if you want to approve it or not.

Entering requests manually is easy with Coupa. The system will automatically fill in stored information.

One-page checkouts make the process of creating a requisition simple. Errors are highlighted, helping users make fewer mistakes.

Simple Search Becomes Powerful

Now it’s even easier for employees to find what they need. With wildcard searching, employees no longer need to worry about precise entry. Simply enter a common search term to find items, policies, web forms and more.