Save Money With Invoice Control

Invoicing can be as expensive and error-prone as the purchasing process, but not with Coupa.  With Coupa, your accounts payable user quickly locates the order and creates the invoice from it.  All the purchase order details are copied over.  Add in a few details from the supplier invoice and submit.

Flip POs into invoices and match against paper invoices received from suppliers.

It's easy to define invoice tolerances for both internally generated invoices, and supplier generated invoices.

Your Rules Set Workflow in Motion

You have complete control over advanced matching and tolerance rules.  As soon as the invoice is submitted, Coupa churns through the numbers, determines if it can be immediately approved or put on hold.  On hold notifications are dispatched to appropriate people to review.  A scan of the invoice can even be passed through to validate the invoice.

Enforce 3-way matching to ensure proper payment to suppliers. Auto-generate alerts to remind users to record receipts of goods and services.

Dashboard reporting makes it easy to analyze liquidity and invoice payment trends.

Save Time With Integrated Supplier Invoicing

Want to improve efficiency? Let the supplier create the invoice for any purchase order they’ve received. Save time and effort in rekeying invoices and still maintain full control over all the matching rules to approve supplier invoices.

With Coupa’s cXML integration, suppliers can submit invoices directly through purchasing system. All invoices are run through the standard invoice matching rules and suppliers can only create invoices that are PO backed. And for suppliers unable to support cXML integration, they can still submit paperless invoices through the Coupa Supplier Network and have it go through the system for processing and payment.

Stay Up-to-Date On Payments

Why wait for accounting to update you on the payment status of your supplier’s invoice? Save yourself and accounting the time and headaches of searching for the invoice status. Leverage Coupa’s new invoice payment fields to communicate the payment details for an invoice. Simply check the payment details on your invoice and see the amount paid, check or reference #, and payment date. And for invoices with multiple payments, you can quickly get a history of payments against the invoice.

New invoice fields make it easy to manage and track invoice payments.

More Ways to Pay

Now you have two default payment options for any supplier – “Invoice Only” and “P-Card Only”.

• Invoice Only – For any purchase request line with a supplier who is “Invoice only”, the user will not be able to pick his or her p-card to apply to this purchase request line.
• P-Card Only – For any purchase request line with a supplier who is “P-card only”, the user will need to pick a p-card or use the p-card assigned on the supplier record. If the user doesn’t have a p-card and the supplier doesn’t have a p-card on their record, the purchase request will require buyer action.

Key Features