Save Money With Invoice Automation

Invoicing can be as expensive and error-prone as the purchasing process, but not with Coupa. With Coupa, your accounts payables (AP) can automate all the steps in invoice processing from invoice entry and exception processing to invoice approval and accrual reports. The goal is to alleviate burden on AP through automation that fits your business processes.

Invoice Entry

Your AP or suppliers can quickly flip over a PO to create an invoice with a few clicks. For non-PO invoices AP can simply enter a paper based invoice and submit it for approval. If you scan invoices, Coupa can help AP process and store the scanned images as well.

Additionally, with Coupa’s cXML and EDI integration, suppliers can submit invoices electronically. All invoices are run through your invoice matching rules and AP can focus only on exceptions processing. And for suppliers unable to support cXML integration, they can still submit paperless invoices through the Coupa Supplier Network.

Tolerances help with invoice matching, especially in exceptions processing workflows.

Dashboard reporting makes it easy to analyze liquidity and invoice payment trends.

Invoice Matching

You have a complete control over advanced matching and tolerance rules. As soon as the invoice is submitted, Coupa churns through the numbers, determines if it can be immediately approved or put on hold. On hold notifications are dispatched to appropriate people to review. A scan of the invoice can even be passed through to validate the invoice.

Enforce 3-way matching to ensure proper payment to suppliers. Auto-generate alerts to remind users to record receipts of goods and services.

Invoice Approval

Your rules set the workflow in motion. Approval management is the heart of your invoice processing process, especially for non-PO invoices. You want the right people to review and approve invoices before you make the payment. Your business rules might be complex, but the last thing you want is to require an IT project to implement your rules. With Coupa, every rule from management hierarchy to self-approval to condition-based scenarios is configured through the user interface by a business user.

Coupa simplifies approval tasks as well. Approvers do not have to log into Coupa, they can simply approve or reject invoices directly from their email inbox. You can also remind the approver to take action by resending an email for any invoice that is pending approval.

Managing Payments

Save yourself and suppliers the time and headaches of searching for the invoice status. Leverage Coupa’s new invoice payment fields to communicate the payment details for an invoice. Simply check the payment details on your invoice and see the amount paid, check or reference #, and payment date. And for invoices with multiple payments, you can quickly get a history of payments against the invoice.

All payment statuses in one place.

Reports and Dashboards

Generate accurate accrual reports and create custom views with a few clicks rather than involving ever busy IT. For those who need views beyond dashboard and other pre-configured reports, Coupa provides one-click Excel download functionality to export the data you need for additional insight.

See which invoices have accrued and generate reports for finance with accuracy and without delay.

Key Features