Manage Spend As It Happens

Effective spend management requires real-time visibility and control. Budget owners need to know where they stand before they approve a requisition. Finance leaders must be able to make strategic decisions based on the needs of the company and the conditions of the market. And procurement managers want it to be easy to provide executives the information they need, when they need it.

Monitor Leading Indicators to Stop Overspending

Companies today must be nimble, flexible and able to adjust spending quickly. But to do so, decision makers must be able to take action and put savings controls in place before spend actually happens.

Coupa’s Executive Dashboards allow executives to monitor and measure purchasing performance. With real-time graphical views, Coupa’s Executive Dashboards provide critical insights to spending management peformance, supplier performance, liquidity and more.

• Summary Dashboard: Track company spending as it happens, and forecast the next 6 months of spend based on a statistical linear regression of past purchase data. Track savings by RFQ savings, Discounts Taken, Preferred Supplier Savings, Process Savings and Avoidance. Monitor budget consumption to identify potential over or under-spending.
• Spend Performance Metrics: Understand spend by commodity, spend by top suppliers and spend of different types (e.g., Punchout vs. Catalogs vs. Free form)
• Liquidity: See how much you’ve been invoiced for over the last 12 months and if you are maximizing your cash by using the right payment terms across your orders based on volume and value.
• Supplier Performance: Track vendors that have the worst on-time delivery performance, who are your top-rated and lowest-rated suppliers as well as which vendors have been over-invoicing you.

Budget summaries provide real-time information of which budgets are on track and which are likely to go over.

Track the savings you are achieving across 5 areas: RFQ savings, Discounts Taken, Preferred Supplier Savings, Process Savings and Avoidance.

Benchmark Your Performance Against the Competition

With Coupa Benchmarking, you can compare your performance against the market average across eighteen different key performance indicators. Never before has this kind of information been available, providing you the insight you need to get a leg up on the competition. Imagine if you knew…

• What percent of spend most organizations have under management?
• On average, how long it takes to get a request approved and an order delivered?
• What percent of purchasing requests approvers reject right out of the gate to reduce wasteful spend?
• How many suppliers are setup for electronic PO and invoice handling?

Coupa Benchmarking let’s you know how your procurement organization stacks up against the market in key performance areas. Armed with this information, you can further improve process efficiencies to generate additional savings and outperform the competition.

Benchmark your spend performance against the market and identify areas for improved efficiencies and savings.

Pinpoint Problem Areas and Take Immediate Action

As you monitor spend performance and identify problem areas you can further drill down to get the depth of data you need to course correct and stay on track.

• Budget Reports: Get detailed views into all of the requisitions posted against a specific budget during a specific period of time and compare budgeted versus actual costs.
• Accrual Reports: See which purchase orders have received the goods or services but have not yet been invoiced to easily move budget from one period to the next.
• Custom Views: For those who need views beyond dashboard and other pre-configured reports, Coupa provides one-click Excel download functionality to export the data you need for additional insight.

Drill down into budget details to identify where overspending occurs.

Report on paid invoices against a specific budget and easily manage accruals from one period to the next.