Get out from under piles of paper forms or receipts. Stop payment delays caused by chasing down signatures. Ensure proper approvals and policy compliance. With Coupa Expense Management filing an expense report has never been easier.

Faster for the Employee to File

Coupa Expense Management’s dynamic, intuitive user interface guides employees through the expense process in minutes. Users can email receipts into the system (even from their phones), and then drag them into the appropriate expense report, pre-filling description and amount fields automatically. Business rules alert users when receipts or additional information are required. If an expense is over the category limit, the user will be alerted right there as he or she is preparing the report, and proactively add a justification as part of the report. If an expense is higher than the category mean, Coupa’s patent-pending Frugal Meter will alert the user that the expense “seems a little high” (and if the expense is well below the category norm, Coupa will thank for user for “being frugal”).

With a highly graphical and intuitive interface, preparing an expense report with Coupa is fast and easy.

With expense report scoring, and quick access to employees' previously filed expense reports, managers have everything they need to quickly review and approve expense reports.

Easier for the Manager to Review and Approve

Automated approval processes ensure that all expenses receive the proper managerial review before they are reimbursed. Managers are alerted that they have an expense report to review, and when they click through to the actual report, they see all the details, and an automated audit score that gives a quick visual indicator of the validity of the report and the reimbursable expenses it contains.

Coupa Wallet

Never deal with paper receipts and credit card statements again. The new Coupa Wallet holds everything you need to file your expense report, without making it uncomfortable to sit down! Snap a photo of any paper receipt, and email it to Coupa Wallet, where it will stay until you’re ready to drag it into a new expense report. Securely connect your credit card, and Coupa Wallet automatically imports and categorizes each purchase. You simply pick the purchases to add to your expense report, and Coupa creates as many new expense lines as is necessary. No manual data entry necessary!

No more crumpled paper receipts to attach to your paper expense report. Coupa makes it easy to electronically manage your receipts for easy expense report entry, making the whole process fast and painless.

Easily measure mileage and accurately calculate reimbursement costs.

Integration with Google Maps

Now, your employees won’t need to figure out the mileage and is the latest rate per mile. Instead, they can let Coupa do the work. Employees simply enter their start point and end destination, whether the trip was round-trip or one-way, and click the Google Maps button. With Google Maps integration, Coupa checks the distance and uses your standard rate to determine the reimbursement amount.

Print View

Don’t forget a single receipt. With Coupa’s new print view, employees are able to see, in a graphical grid format, their expenses organized by category and by day. Some industries still require a paper copy of every expense report for auditing purposes. In addition to the handy, dandy daily view grid, Coupa can generate a printable version of each expense report, along with a photo of each receipt referenced in the report.

Key Features