Sep ‘08 Release New Features Highlights

Better Budgeting

The September ‘08 release includes several budgeting features and enhancements, including:

  • a full-fledged budget ledger that allows you to monitor which transactions affect the budget for a particular period
  • the ability to choose, on the requisition, the actual budget period to charge an order to (as opposed to the PO creation date).  This allows you to bucket the charge in an appropriate period (perhaps when you expect to assume the liability).
  • simplified spreadsheet loader to support the budget creation and updating process
If enabled, you can now select the appropriate budget period for each requisition line.

If enabled, you can now select the appropriate budget period for each requisition line.

Close a PO

Buyers and accounting managers can mark a PO as “closed,” removing it from receiving and invoicing.  When you close a purchase order and you are using budgeting, the system will determine if it needs to make a budget adjustment(s).  If a given purchase order line has no invoices against it or the invoices are greater than or equal to the purchase order line, then no adjustment is necessary.  However, if the amount invoiced is lower than the purchase order line, then the system creates an adjustment to reflect that only a portion of the purchase order line should be charged to the budget.

You can now close purchase orders which may be required for your accounting or budgeting procedures.

You can now close purchase orders which may be required for your accounting or budgeting procedures.

Custom Fields

Administrators can now create up to ten custom fields on the suppliers, users, commodities, departments, and items pages.  These fields will be available for custom views on those pages, or any views exported to Excel.  They may also be used to bulk load information into those pages.

Flexible Account Defaulting

Automatically default account segments for your users based on rules you specify.

Improved Invoicing

Whether caused by a simple typo, a request from the supplier or a post-invoice dispute, you often need to change invoices that might have already been approved.  Now, users with the appropriate role can edit and void invoices that are in “Approved” status.  You may also now mark invoices as “Paid.”