CoupaProductsAP AutomationExpense Management

Drive Significant Savings & Create Margin Impact

Unlock greater value with intelligent expense management software that goes beyond basic processing to reduce margin erosion, enhance efficiency, and drive significant savings.

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Get the ease you want with the automation you need

Streamline expense reporting

Boost efficiency for employees and your finance team by eliminating time-consuming manual data entry with advanced OCR technology and seamless integrations. Reduce errors and expedite expense report creation by automatically importing expense line items and receipts from a variety of sources.

Protect your budget and increase compliance

Prevent fraud, control travel expenses, and ensure compliance with global standards using advanced audit algorithms. Seamlessly manage value-added tax (VAT), per diems, receipt digitization, and more to further track against complex global compliance requirements.

Transform expense management into opportunity

View all travel and expense spend in one place to measure program performance and identify savings opportunities.
Leverage AI to identify business opportunities and gain tailored recommendations to improve your travel and expense program.

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Capture all of your travel and expense spend

Seamlessly integrate travel spend with the rest of your organization’s spend through Coupa’s comprehensive expense management software. Gain visibility into travel spend before it occurs and seamlessly capture expenses from thousands of travel vendors.

Simplify employee expense reimbursements

Eliminate dependency on payroll cycles by reimbursing employees directly for their expenses. By integrating with your banks and providing a simple self-service experience for employees, Coupa Pay helps accelerate reimbursements, increase employee satisfaction, and provide a more accurate picture of cash flows.

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Track expenses on the go

Expedite expense capture and reporting by using SmarterTrip to intelligently track business expenses based on your location to automate mileage tracking, receipt capture, and more.

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A perfect match: Expense Management + Procurement

Unlock savings and enhance control by transforming business expenses into future procurement opportunities. Connecting Expense Management and Procurement lets you identify transactions that can be procured more cost-effectively. By comparing expensed transactions with PO-backed invoices, you gain deeper insights and maximize value.

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Better together: Expense Management + payments

Streamline expenses and simplify reconciliation by connecting Expense Management to Coupa Pay. Using virtual payment cards for pre-approved expenses makes it easy for employees to pay without hassle. Finance teams gain visibility and control, while automatic reports and virtual card tracking ensure quick, effortless reconciliation.

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Paired for protection: Expense Management + fraud detection

Prevent spend leakages and fraudulent behavior by connecting Expense Management with Spend Guard for fraud detection. Leveraging community-generated AI, the combination monitors expenses in real time for suspicious behavior, out-of-policy spending, and duplicate transactions. 12+ expense alerts help eliminate the need for manual audits.

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Identified $1.6 million opportunity to procure spend for savings & saved $32 million of unnecessary spend

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Automated expenses & increased compliance

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Resources

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Blog

Moving Expenses to Procurement with Procurable Insights

E-Book

What CFOs Need to Know About Expense Management

E-Book

Payment Fraud: Assessing and Responding to an Escalating Threat

FAQs

What is expense management software?

Expense management software is a digital tool designed to streamline and automate the process of tracking, managing, and reimbursing expenses within an organization. It helps businesses efficiently handle employee expenses, reduce errors, and ensure compliance with company policies. This type of software often includes features such as receipt scanning, expense categorization, and reporting tools.

How can expense management software benefit my business?

Expense management software offers several benefits, including:

Increased efficiency: Automates the process of capturing and processing expenses, reducing manual work and administrative overhead.
Improved accuracy: Minimizes errors associated with manual data entry and expense reporting.
Enhanced compliance: Ensures adherence to company policies and regulatory requirements with built-in controls and audit trails.
Better visibility: Provides detailed insights and reports on spending patterns, helping to identify cost-saving opportunities.

How does Coupa Expense Management differentiate from others?

Coupa Expense Management offers a unique combination of advanced features and user-friendly design. Key differentiators include:

Seamless integration: Connects effortlessly with major accounting and ERP systems.
Customizable workflows: Tailor expense approval processes to fit your specific business needs.
AI-Powered analytics: Utilizes Coupa AI to provide actionable insights and forecast spending patterns.
User experience: Designed for ease of use and higher adoption, with intuitive interfaces and mobile access for on-the-go expense management.

Why should I consider connecting Coupa Expense Management with other Coupa products?

Connecting Expense Management with our other products offers a range of benefits that enhance your overall financial control and operational efficiency. By integrating Expense Management with Coupa Spend Guard for fraud detection as well as other solutions, you can:

Prevent fraud and spend leakages: Integrated fraud detection monitors expenses in real time, identifying suspicious behavior, out-of-policy spending, and duplicate transactions. This integration helps prevent financial loss by flagging issues before payments go out.
Streamline processes: Combining expense management with other products automates workflows and reduces manual processes, improving organizational efficiency.
Gain deeper insights: You gain valuable insights into spending patterns and cost-saving opportunities. This helps you make informed decisions about where to negotiate better rates or explore alternative suppliers.
Enhance data accuracy: Integration ensures seamless data flow between systems, reducing errors and discrepancies. This alignment provides a unified view of your financial operations, leading to more accurate reporting and better decision-making.
Boost compliance: Our solutions work together to enforce company policies and regulatory requirements consistently, making it easier to maintain compliance across all aspects of expense management.

By connecting Expense Management with our suite of products, you can create a more cohesive and robust financial management system that improves margins and delivers greater security, efficiency, and insight.

Let’s talk about your expense management needs

Looking to improve control of your expense management, reduce organizational risk, save employees time, or drive savings? Our experts can help you find the right solutions for your greatest challenges.

Learn about our platform

Find out how Coupa can help your organization achieve a margin multiplier effect across profitability, sustainability, efficiency, productivity, and resiliency.