Coupa e-Procurement Features & Pricing

Features & Pricing

Coupa e-Procurement comes in three great editions: Basic, Standard, and Premier. Each is offered as a convenient on demand service, with no hardware to buy, no software to install, and no big IT project to get up and running. Review the table below to learn more about the procurement functionality included in each edition. Click on the arrows to get a detailed list of functionality included in each area.

Premier Standard Basic
Monthly Fee $995 + $10/user $595 + $8/user $295 + $5/user
User Limit None None 10
Shopping Cart-Based Requisitioning Yes Yes Yes

Coupa simplifies the requisitioning process with a user experience found only in popular consumer websites. Employees use an intuitive, shopping cart-based Web interface to select items from a local catalog, request non-catalog goods and services through Web forms, or punch out to directly shop on supplier websites like VWR, Grainger, Office Depot, and Dell.

  • Web-shopping interface with drag-and-drop requisitioning
  • Support for catalog or inventory items
  • Support for buying services with Web Forms
  • Support for one-time or non-catalog items
  • Punch-out to supplier websites like Dell, VWR, Grainger, and Office Depot
  • Order straight from email
  • Approvals via email, Blackberry or iPhone
  • Audit-worthy logs of requisition history
  • User-initiated new supplier requests
  • User-driven content tagging
  • Tag clouds for favorites lists
  • Online forum for requester questions
  • Context-sensitive "How to Buy" policies
Purchase Order Management Yes Yes Yes

Coupa enables purchase order automation, saving administrative time and resources. Use Coupa to automatically generate purchase orders and issue them to suppliers via email or XML, putting an end to endless manual faxing. Use the extra time to track spending more closely using our dynamic reports.

  • Auto-generate POs from requisitions
  • Deliver POs via email or XML
  • Make changes to issued POs and track revisions
  • Indicate payment via P-cards
  • Multi-currency support
  • Automated budget checking and reporting
  • Dynamic reporting
Receiving Yes Yes Yes

With Coupa, you can efficiently run central receiving locations or allow individual employees to record receipts themselves. Whether it's items that require inspection, high-value assets, other goods or even fixed-price services, Coupa makes it easy to record receipts fast.

  • Dedicated receiving for receiving agents
  • Desktop receiving for requesters
  • Record receipt of goods and services
  • Record partial shipments
  • Over-receiving
  • Goods inspection
  • Delivery to inventory or non-inventory locations
  • Return to vendor
  • Asset tagging
  • Record serial numbers and bar-codes
Inventory Management Yes Yes

Manage inventory centrally or from multiple locations, set re-order points, and create alerts to ensure you never run out of stock. With Coupa, you avoid rush charges, optimize order size to capture discounts, and of course, have fewer stock outs.

  • Support for multiple inventory locations or warehouses
  • 3d (x,y,z) locator support
  • Re-order point alerts
  • Inventory balance reporting
  • Delivery, transfer, and consumption transactions
  • Manual adjustments
  • Support for return to vendor transactions
  • Asset tracking
Invoicing Yes

Coupa eliminates the mounds of paper and inefficiency so common in managing paper invoices from suppliers. Flip POs into invoices automatically, reducing typing and eliminating mistakes. Apply quantity and dollar-based approval tolerances, and kick out suspicious invoices to an approval desk for thorough review.

  • PO and non-PO invoices
  • 2- and 3-way matching
  • Automated PO flip
  • Shipping, handling, and tax support
  • Configurable tolerance rules
  • Invoice approval desk
  • Attach invoice scanned image
RFQs and Quotes Yes

Use Coupa to create elaborate RFQ packages complete with custom questionnaires. Email RFQs to suppliers, track supplier responses, compare competitive quotations, and award business.

  • Create RFQs for price checks and contract negotiations
  • Invite prospective suppliers with bare minimum data entry
  • Include completely customizable questionnaires
  • Send RFQ packages via email
  • Track and compare supplier responses
  • Convert awarded quotes into orders with a single click
  • Create RFQs from requisitions without re-keying
  • Transfer awarded quotes automatically to originating request
Integration Platform Yes

Automate the movement of data in and out of Coupa e-Procurement with our Integration Platform. You can script data uploads and transaction downloads using XML. Achieve seamless integration with your accounting system. The Coupa Integration Platform is secure, easy to use, and flexible.

  • Open API platform for systems integration
  • XML input/output accessible via HTTP
  • Import or export data using CSV files
  • Load suppliers, users, items and other reference data
  • Export requisitions, POs, receipts, and invoices
  • Achieve seamless integration with accounting
Quick Start Yes

Make sure you are up and running quickly with our very popular personalized go-live service. We help you configure approvals, load users and suppliers, and specify your accounting structure. With Quick Start, you can insure Coupa is live in your organization in as little as a week.

  • Dedicated solution expert
  • Assistance setting up all major system components
  • Solution "live" in as little as a week