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Optimize Operations by Transforming Invoicing

Transform your accounts payable with our invoice management software and e-invoicing capabilities to ensure accuracy, efficiency, and compliance. Reduce costs, improve cash flow, and free up your AP team for more strategic work.

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Get your time back with a modernized approach

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Gain efficiencies & save

Provide suppliers of all sizes a variety of options for electronic invoicing — all without fees. Increase e-invoicing adoption for all suppliers and across PO-backed, contract-backed, and non-PO invoices.

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Streamline & automate processes

Set invoice matching tolerance levels to involve reviewers only when necessary. Reviewers can approve invoices directly from mobile devices and receive automated reminders, minimizing manual follow-up. Use benchmarking and trend analysis to identify bottlenecks and reduce cost-per-invoice.

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Increase speed and reduce errors

Accelerate invoice processing and improve accuracy by automating AP’s email inbox without adding manual work for suppliers or your AP department. Leverage AI-driven capabilities to extract data from invoices in PDF and image formats and automatically map it to electronic invoice records.

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Protect your bottom line

Leverage Coupa AI to stop fraudulent or duplicate invoicing spend before it happens. Increase savings and enhance risk management to safeguard revenue and your reputation.

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Achieve regulatory compliance wherever you do business

Stay on top of changing regulations and managing suppliers across borders and regions. Coupa’s Compliance-as-a-Service (CaaS) makes it easy by automatically validating country-specific requirements before issuing an invoice, ensuring you meet the growing number of B2B clearance models.

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An efficient pair: Invoicing + Procurement

With integrated Invoicing and Procurement, you can pre-approve spend, increase visibility and control, and enable a touchless AP experience. Invoices are automatically matched to approved POs with configurable tolerances and auto-approval. POs can be converted to invoices in a single click, either through a portal or via email.

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Created to collaborate: Invoicing + payments

Minimize complexities, reduce overhead, and mitigate risks when you connect Invoicing with Payments. Make payments directly from your business bank account, with support for both domestic and cross-border transactions, accelerating payment processes and enhancing efficiency.

FAQs

What is e-invoicing software?

E-invoicing, or “electronic invoicing,” refers to the process of sending and receiving invoices in a digital format instead of a traditional paper-based format. E-invoicing aims to streamline the invoicing process and enhance working capital management. E-invoicing systems are often integrated with accounting or enterprise resource planning (ERP) software to automate the invoicing workflow and facilitate faster and more accurate financial transactions between suppliers. E-invoicing can offer several benefits, including cost savings, removal of supplier bottlenecks, faster payment processing, reduced fraudulent activity, improved visibility, and compliance with regulatory requirements.

How does Coupa’s e-invoicing software work?

Coupa’s e-invoicing is available as a standalone solution but drives greater efficiencies when integrated with Coupa’s wider procure-to-pay suite as part of a digital procurement transformation. E-invoicing from Coupa adds automation, compliance, and AI-powered insights to your invoicing for improved efficiency so your team can focus on value-add activities such as early payment discounts, rebates, supplier relationships, and informed decision-making to optimize working capital.

What are the financial benefits of e-invoicing software?

The benefits of e-invoicing include:

  • Cost and environmental savings by eliminating the need for paper, printing, and postage costs associated with traditional paper-based invoicing.
  • Fewer manual errors and better productivity through automated processes. This can help you minimize disputes, avoid delays in payments, and free up AP teams to focus on more strategic value-add activities.
  • Improved cash flow management by enabling faster payment processing and reducing payment delays so businesses can have better visibility into their liabilities, plan their operations more effectively, and even take advantage of early payment discounts.
  • Better compliance and security that help businesses adhere to the growing number of B2B clearance models and changing regulatory requirements.
What is an e-invoicing mandate?

E-invoicing mandates are imposed by governments or regulatory authorities. They require businesses to adopt e-invoicing methods for their transactions and often outline specific standards, formats, and procedures that businesses must follow when generating, sending, and receiving e-invoices. Governments may introduce these mandates to streamline tax administration, combat fraud, and align businesses with modern technological practices. In VAT countries, e-invoicing is increasingly becoming mandatory, although specific requirements vary from country to country.

How do I make the business case for e-invoicing software?

There are many reasons a business would want to invest in e-invoicing software. At the heart of the business case for e-invoicing is the ability to establish one controlled audit trail from the point where the buyer raises the requisition to accounts payable (AP), approving and paying it. There is visibility into every single individual transaction in the company from the moment of creation to the moment it has been closed. Additionally, e-invoicing:

  • Speeds up the close – In a paper-based process, closing the books typically takes about three to four months. E-invoicing can reduce that to a matter of days while offering a higher degree of accuracy. That’s a lot of cost taken out of the process, and skilled people can move on to more strategic projects.
  • Optimizes working capital – If you have visibility into your cash position and don’t have to borrow to pay suppliers, you have negotiating power. You may be able to get discounts if you can pay suppliers immediately — which you can only do when you get the invoices immediately and when they are backed by a purchase order.
  • Enables compliance – If you have one process that is fully documented and transparent that you can show to an auditor, that makes audits faster, easier, and less costly.
What sets Coupa apart from other e-invoicing software solutions?

With Coupa’s e-invoicing software, you can automate your invoicing for faster, smarter processes and take advantage of certain AI-driven features, such as advanced OCR for seamless document extraction. You can also unlock the power of AI to help you uncover hidden insights and opportunities to improve how your company handles invoicing across the board. Compliance as a service (CaaS) simplifies global tax compliance, and AI-powered detection monitors for errors, potential fraud, and duplicate invoices before making any payments — bringing you peace of mind. E-invoicing solutions from Coupa are part of the overall gains you’ll see in efficiency, operational costs, and connectivity when you transform your procurement with the Coupa platform.

Let’s talk about your invoicing needs

Looking to switch to e-invoicing software, achieve compliance, or reduce fraud risks? Our experts can help you find the right solutions for your greatest challenges.

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Find out how Coupa can help your organization achieve a margin multiplier effect and drive profitable growth, sustainability, efficiency, productivity, and resiliency.