Coupa Cloud Invoicing Invoice Management System for the Modern Enterprise

Why people love Coupa Invoicing Management

g2 badge coupa
g2 badge coupa
g2 badge coupa
g2 badge coupa
g2 badge coupa

Streamline Invoice Processing and Improve Cash Flow

Rescue your AP department with efficient, accurate, and timely e-invoicing processing. With Coupa Invoicing Management, you can free your accounts payable team to add strategic value to your business. 

  • Reduce Paper Invoices

    Coupa’s Source-to-Pay solutions increase operational efficiency by digitizing manual invoicing processes. Get rid of paper invoices company-wide and increase e-invoicing to save time, improve accuracy, and achieve both domestic and international compliance.

  • Touchless Invoice Billing and Processing

    Matched invoices are automatically paid and billed to the right expense accounts using cloud invoicing to help you significantly reduce your cost-per-invoice.

  • Improve Working Capital Management

    Capitalize on early payment discounts or stretch days payable outstanding in order to conserve cash inside your invoice management software.

  • Reduce Paper Invoices
  • Touchless Invoice Billing and Processing
  • Improve Working Capital Management with cloud invoicing
7 Signs You've Outgrown Your AP System

Explore Cloud Invoicing Management

E-Invoicing Solutions for Every Supplier

Give suppliers of all sizes a variety of options for cloud invoicing — all without fees. Increase e-invoicing adoption for top suppliers and also infrequently used non-preferred suppliers across PO-backed, contract-backed, and non-PO invoices.

Multi-level Validation for Full Automation

Set invoice matching tolerance levels so that reviewers are only involved when necessary. Reviewers can approve directly from mobile devices and receive automated reminders to reduce manual follow-up. Benchmarking and trend analysis helps you identify bottlenecks to reduce cost-per-invoice.

Full Invoice Data Extraction

Immediately add invoice automation to AP’s email inbox, saving time and reducing errors while minimizing the burden on your suppliers. Leverage templates across the Coupa community to extend full invoice data extraction automation to PDF invoices emailed from supplier systems.

Intelligent Fraud Detection

Powered by Coupa Community Intelligence, Spend Guard leverages the latest artificial intelligence and machine learning techniques to detect errors and fraud automatically across all business spend management including cloud invoicing, to manage risk efficiently and effectively.

Explore Business Spend Monitoring

Compliant Invoice Management

For global businesses, keeping up with changing regulations can be tricky and managing suppliers across borders only adds confusion. Coupa's Compliance-as-a-Service (CaaS) makes it easier. Now you can automatically validate country-specific requirements before issuing an invoice, and meet the rapidly growing number of B2B clearance models.

The Power of Suite Synergy

Unlock more value from your invoicing spend with Coupa's suite of seamlessly integrated BSM applications.

Invoicing + Procurement

Achieve greater spend control and AP efficiency with pre-approved spend and an easy-to-adopt supplier experience.
Learn More

Invoicing + Spend Guard

Stop fraudulent or duplicate invoicing spend before it happens with Spend Guard’s real-time business spend monitoring.
Learn More

Invoicing + Pay

Optimize invoice payments within Coupa with Coupa Pay and enable your business to spend and pay smarter.
Learn More
Scaling a Global Pharmaceutical Business with Coupa P2P
Ionis Pharmaceuticals had plans to go global but wanted to stay small and agile, so they had to find ways to amplify their capabilities. Coupa was just what the doctor ordered, delivering digital P2P to help free up resources and accelerate growth.
Learn About Ionis Pharmaceuticals and Coupa

Frequently Asked Questions

What is e-invoicing?

E-invoicing, or “electronic invoicing,” refers to the process of sending and receiving invoices in a digital format instead of a traditional paper-based format. E-invoicing aims to streamline the invoicing process and enhance working capital management. E-invoicing systems are often integrated with accounting or enterprise resource planning (ERP) software to automate the invoicing workflow and facilitate faster and more accurate financial transactions between suppliers. E-invoicing can offer several benefits, including cost savings, removal of supplier bottlenecks, faster payment processing, reduced fraudulent activity, improved visibility, and compliance with regulatory requirements.

How does Coupa’s e-invoicing software work?

Coupa’s e-invoicing is available as a standalone solution but drives greater efficiencies when integrated with Coupa’s wider P2P suite as part of a digital procurement transformation. E-invoicing from Coupa adds automation, compliance, and AI-powered insights to your invoicing for improved efficiency so your team can focus on value-add activities such as early payment discounts, rebates, supplier relationships, and informed decision-making to optimize working capital.

What are the financial benefits of e-invoicing?

E-invoicing offers a multitude of benefits, including:

  • Cost and environmental savings by eliminating the need for paper, printing, and postage costs associated with traditional paper-based invoicing.
  • Fewer manual errors and better productivity through automated processes. This can help you minimize disputes, avoid delays in payments, and free up AP teams to focus on more strategic value-add activities.
  • Improved cash flow management by enabling faster payment processing and reducing payment delays so businesses can have better visibility into their liabilities, plan their operations more effectively, and even take advantage of early payment discounts.
  • Better compliance and security that help businesses adhere to the growing number of B2B clearance models and changing regulatory requirements.

What is an e-invoicing mandate?

E-invoicing mandates are imposed by governments or regulatory authorities. They require businesses to adopt e-invoicing methods for their transactions and often outline specific standards, formats, and procedures that businesses must follow when generating, sending, and receiving e-invoices. Governments may introduce these mandates to streamline tax administration, combat fraud, and align businesses with modern technological practices. In VAT countries, e-invoicing is increasingly becoming mandatory, although specific requirements vary from country to country.

How do I make the business case for e-invoicing?

There are many reasons a business would want to invest in an e-invoicing solution. At the heart of the business case for e-invoicing is the ability to establish one controlled audit trail from the point where the buyer raises the requisition to accounts payable (AP), approving and paying it. There is visibility into every single individual transaction in the company from the moment of creation to the moment it has been closed. Additionally, e-invoicing:

  • Speeds up the close
    In a paper-based process, closing the books typically takes about three to four months. E-invoicing can reduce that to a matter of days while offering a higher degree of accuracy. That's a lot of cost taken out of the process, and skilled people can move on to more strategic projects.
  • Optimizes working capital
    If you have visibility into your cash position and don't have to borrow to pay suppliers, you have negotiating power. You may be able to get discounts if you can pay suppliers immediately — which you can only do when you get the invoices immediately and when they are backed by a purchase order.
  • Enables compliance
    If you have one process that is fully documented and transparent that you can show to an auditor, that makes audits faster, easier, and less costly.

What sets Coupa apart from other e-invoicing software systems?

With Coupa’s e-invoicing solutions, you can automate your invoicing for faster, smarter processes and take advantage of certain AI-driven features, such as advanced OCR for seamless document extraction. You can also unlock the power of AI to help you uncover hidden insights and opportunities to improve how your company handles invoicing across the board. Compliance as a service (CaaS) simplifies global tax compliance, and AI-powered detection monitors for errors, potential fraud, and duplicate invoices before making any payments — bringing you peace of mind. E-invoicing solutions from Coupa are part of the overall gains you’ll see in efficiency, operational costs, and connectivity when you transform your procurement with the Coupa platform.