Coupa BSM Platform Unlock the Full Power of Your Business Spend with Suite Synergy

Coupa’s central contract repository is unified out of the box with the entire purchasing workflow, ensuring you always get the negotiated discounts on all items and services. Preferred suppliers contracts can be surfaced to the top of search results, allowing requestors to easily select the best option for themselves and the business.

Coupa’s unified BSM platform eliminates the common problem of disparate systems that handle spend on products from spend on services and contingent labor independently. With Coupa, employees have one place to search, find, and request products/services and businesses get one place to track and manage all spend. The result: 100% visibility and control across all spend, regardless of type.

Coupa surfaces up-to-date supplier health information at the critical moment when decisions are being made to engage with, purchase from, or approve spend to suppliers. To ensure you can always buy with confidence, Coupa also collects “right time” feedback before and after work is done in order to continuously enrich the engine used to supply this information.

With Invoicing and Procurement integrated, you can pre-approve all spend, achieve greater visibility and control, and create a touchless AP processing experience. Invoices are seamlessly matched to approved POs with configurable tolerances and auto-approval. Coupa makes supplier adoption easy with the ability to flip POs to invoices at the click of a button, either through a supplier portal or via email.

With Invoicing and Spend Guard working together, suspicious invoices are flagged before payments are ever made. Leverage Coupa's advanced AI technology to eliminate manual auditing processes and more effectively detect suspicious employee and supplier behavior.

With invoicing and payment capabilities within the same BSM platform, you can provide seamless invoice payments with no effort. Reduce the complexities, overhead, and risk often associated with invoice payments and make payments directly from your business bank account with support for both domestic and cross-border payments.

Bridge your spend across Expense and Procurement to drive additional savings and increased spend visibility. By comparing your expensed transactions against your PO-backed invoices, Coupa surfaces goods and services that you could procure in the future for better rates. Check your procurable opportunity against the Coupa community to reveal additional insights and get even more value from your T&E spend.

Coupa Pay provides employees with a seamless way to pay for pre-approved expenses while giving finance teams the visibility and control they need to track spend. Take the burden off employees by covering for big ticket items upfront and create a touchless expensing experience with automatically generated expense reports. By tracking virtual card charges against pre-approved expenses, Coupa makes reconciliation fast and painless.

Spend Guard uses AI and Coupa’s extensive pool of community spend data to identify suspicious employee behavior and out-of-policy expenses. With over a dozen expense spend alerts, you can eliminate manual auditing practices and keep your team's efforts focused on reviewing only the most relevant transactions. Analyses happens in real time to ensure non-compliant expenses can be flagged and investigated before payments go out the door.

Supplier Management automates supplier onboarding and ensures accurate collection of supplier payment details. If suppliers deactivate their Remit-to's in the CSP, it will automatically get deactivated in Coupa Pay. Coupa Working Capital provides a unified experience for suppliers to manage and submit invoices for early payment within their invoicing flow. Buyers using working capital products can leverage a seamless experience to manage invoices eligible for early payment and perform reconciliations during the payment process.

Coupa Pay's integration of Spend Guard and Risk Aware findings hardens your payment security controls and helps your payment professionals focus on the most risky and questionable submissions. With alerts on suspicious transactions that should be reviewed prior to batching and payment, Coupa helps prevent payments to potentially fraudulent invoices. Supplier risk categories powered Coupa Pay and Risk Aware allow you to further exercise appropriate caution with certain suppliers before executing business transactions.

With end-to-end Invoice traceability, Coupa Pay enables you to eliminate manual invoicing with automatic reconciliation. You can also manage all of your Expense spend with Coupa Pay-powered payments including expense reimbursements, pre-approvals with virtual cards, and travel booking with Coupa Pay cards. Create a touchless employee expense report experience and maximize pre-approved spend.

Respond faster to market dynamics by improving collaboration between supply chain planners and sourcing professionals. Pass planning decisions to sourcing for immediate action and capture bid information to feed market price assumptions in planning.

With Coupa, the supplier risk and performance data you need is always readily accessible across the sourcing process. Use information such as supplier risk ratings, performance, and ESG criteria to help inform which suppliers to add to an event and also streamline the process of constructing scenarios for awards.

Accelerate value delivered from sourcing events by seamlessly converting awards into contracts and catalogs used for purchasing and invoice validation. Tight connections with buying enable automatic creation of spot buys based on rules to simplify tail spend management and free up sourcing resources.

Coupa Supply Chain Design & Planning identifies what you have versus what you need to source based on optimization and scenario planning. Once you hone in on what you need, launch sourcing events and select suppliers based on attributes such as cost, sustainability, and risk scores. Coupa prioritizes sources within Sourcing to ensure you get the best landed cost and service performance.

When supplier risk increases, Coupa Supply Chain Design & Planning enables you to run scenarios to assess the impact of reducing spend with riskier suppliers. Using the scenarios and anticipated impact to metrics such as service levels, working capital, cost-to-serve and others, you can make more informed decisions and create the best mitigation plans possible.

Make better contract decisions with a full understanding of any risks or performance issues uncovered during supplier vetting and beyond. Ensure that the right protections and mitigation plans are included in contracts, as well as any other up-to-date standard terms covering things like ethical conduct, environmental and social impact policies, and more.

Coupa simplifies the process of formalizing agreements by transferring award decisions and all terms — including negotiated savings, delivery terms, risk protections, and more — to contract immediately following each sourcing event. Avoid delays, errors, and omissions by creating contracts and catalogs to start realizing the benefits of your sourcing events right away.

Drive more on-contract spend and maximize the value of your contracts by surfacing contracted items and prices directly to end-users as part of the Coupa guided buying experience. Downstream, automatically validate invoices against POs and your contracted pricing to ensure contract compliance.

Supplier risk can change rapidly based on financial performance, information security, corruption, and other factors. Coupa helps you avoid service disruption by channeling spend to vetted suppliers and continuously monitoring risk factors over the lifetime of the relationship. Ensure decision-makers understand overall performance and risk, as well as supplier diversity and green status, to protect your company and maximize the impact of ESG initiatives.

Coupa gives users a single place to request all goods and services spend, breaking down silos and delivering visibility and control over all of your spend. With guided buying, managers can appropriately manage SOW spend and staff augmentation in order to maximize savings and avoid misclassification risks. In-depth insights into services spend allow category managers to further optimize their sourcing efforts and drive value.

Eliminate manual work across invoicing and payments and get rid of paper with Coupa's automated invoice capture and touchless processing. Open up early payment discount opportunities, ensure compliance with VAT regulations, and streamline supplier relationships by providing vendors with full visibility into invoice and payment statuses.

Coupa's cash forecasting and liquidity planning capabilities provide real-time visibility into your subsidiaries, currencies, and accounts. Leverage numerous scenarios, workflow management capabilities, group consolidation, intercompany forecast reconciliation, and much more to increase transparency and make more informed decisions.

Coupa Treasury provides full visibility from source-to-settle. By automatically incorporating all upcoming payments from AP to Treasury into the cash position, Coupa helps you quickly determine if you have excess or deficit cash to get a more accurate cash position. Further optimize working capital by offering intercompany multi-lateral netting that automatically feeds into payments and the cash position.

Coupa's secure payment processing and AI-powered payment verification helps you strengthen supplier relationships and mitigate financial risk. With real-time data and integrated trading platforms that document, manage, and evaluate deals and trades, protecting your business against FX risk and interest rate volatility is easy. Leverage Coupa's exposure and hedge ratio tracking to further increase compliance.

Coupa surfaces risk-vetted, onboarded suppliers and in spot buys to mitigate risk and avoid tail spend. Give your sourcing team insight into risk and performance ratings to inform trade-offs for improved overall decision-making. Where new suppliers are required or relationships change, easy access to launch risk assessments and automated triggers ensure that suppliers get vetted without the need for end-users to understand the nuances of compliance.

Coupa makes driving on-contract spend easy to help you maximize the impact of your risk protections. Ensure that your company is always protected by immediately pushing all necessary terms, mitigation plans, and ESG or other policy considerations into contract. Centralized contracts provide your risk team with upfront visibility into any new relationships that need to be assessed for inherent and residual risk.

With Coupa, you can fully evaluate supplier risk and performance before deciding whether to move forward with a purchase. Diverse, green, and other supplier categories can be elevated in search results to maximize impact towards goals such as ESG initiatives. For even more control, Coupa reviews supplier risk scoring at every step of the approval process and automatically flags any elevated risks for review.

Lighten workloads with multilateral netting and optimize working capital. Automated reconciliation and netting of intercompany invoices reduce transactions and costs while optimizing internal financing, cash allocation, risk management.

Supplier Information Management automates supplier onboarding and ensures accurate collection of supplier payment information. With Coupa Pay, suppliers can offer early pay discounts and be seamlessly paid through their preferred payment methods.